The following graphic shows an example of a feature-rich email signature: Gmail ignored these refined techniques and simply inserted full s, thus opening up the line spacing more than intended. More refined spacing techniques were then applied to adjust the gap down to the various hyperlinks and then again down to the IFT12 tagline. This was formatted using straight s to create the carriage returns. You’ll notice that the top block of text – my name down through the phone numbers - remains intact in Gmail. The bottom graphic illustrates the rendering of this email signature in Gmail. The top graphic illustrates the intended design - the actual rendering of this email signature in Outlook. Gmail line spacing: Gmail renders all line breaks as full carriage returns. Now, though, email signatures need to be narrower, and more vertical in orientation – smart phones offer a limited viewing area and an overly wide email signature can lead to a messy layout Please submit your write-in options to the SMSU office to begin the review process: questions you have about email signatures, please contact Communications and Marketing staff.Smart phones: Prior to smart phones, email signatures worked well with a horizontal aspect The goal was to allow them to be seen fully when an email message was viewed in the preview pane on a desktop. * If an employee requests the "Other" write-in option, the write-in information must be submitted for review by the Vice Chancellor of Equity and Inclusion at Minnesota State system office in consultation with the SMSU Communications and Marketing staff to ensure the write-in/design remains in compliance with brand standards. Gender pronoun options may include the following: If you choose to add your preferred pronouns, these may be added in a line below the email/web address. PronounsĮmployees may elect to add preferred pronouns to their email signatures. Personal quotes and inspirational sayings should NOT be included in official SMSU signatures. Do not include icons for social media sites. To list social media accounts write out the site's name and hyperlink the text directly to the SMSU account. SMSU social media accounts can be promoted in email signatures. A simplified reply signature can be developed following the original signature format, but reducing content to the following required information: Reply email signatures can be automated in Microsoft Outlook. If you think the single letters will be confusing, you may spell out the labels. If only one phone number is listed, P can be used or the label can be eliminated. Phone: P Office Phone: O Direct Phone: D Cellphone: C Fax: F Email: E (optional) Website: W (optional) Single, capitalized letters are used to label contact information. Outlook users: Times New Roman Non-Outlook users: Times New Romanĭo not use scripts or novelty fonts.
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